Australian Mathematical Society Web Site
RULES OF THE AUSTRALIAN MATHEMATICAL
PUBLISHING ASSOCIATION INCORPORATED
Incorporating amendments made to 9 July 1992
1. The name of the Association shall be The
Australian Mathematical Publishing Association
Incorporated (in these Rules called ``the Association'').
(1) In these Rules, unless the contrary intention
appears, ``General Meeting" means a general meeting of members convened
in accordance with Rule 16.
(2) In these Rules, the Committee consists of the officers of
the Association as set out in Rule 26.
(3) In these Rules, expressions referring to
writing shall, unless contrary intention appears, be construed as including
references to printing, lithography, photography, and other modes
of representing or reproducing words in a visible form.
(4) Words or expressions contained in these
Rules shall be interpreted in accordance with the
provisions of the Interpretation Ordinance 1967 and that
Ordinance as in force on the date on which these Rules are adopted by the
- 3. The office of the Association shall be at the
School of Mathematical Sciences, Australian National University, in the
Capital Territory or such other place in the Australian Capital Territory
as the Committee
may, from time to time, determine.
Objects and purposes of the Association
- 4. The object of the Association is to publish
books and journals containing mathematical articles,
reviews of books bearing on mathematics, and other
matters of general interest to mathematicians.
- 5. The powers of the Association shall include:
- (a) the purchase, taking on lease or in
exchange, and the hiring or otherwise
acquir- ing of any real or
personal property that may be deemed necessary or
convenient for any of the
objects or purposes of the Association;
- (b) the buying, selling, and
supplying of, and dealing in, goods of all kinds;
- (c) the construction, maintenance,
and alteration of buildings or works necessary
or convenient for any of the
objects or purposes of the Association;
- (d) the accepting of any gift,
whether subject to a special trust, or not, for any
one or more of the objects or
purposes of the Association;
- (e) the taking of such steps from
time to time as the Committee or the members in general meeting may
deem expedient for the purpose of procuring contributions to the funds of
whether by way of donations, subscriptions or otherwise;
- (f) the printing and publishing of
such newspapers, periodicals, books, leaflets,
or other documents as the Committee or the members in general meeting may
think desirable for the promotion of the objects and purposes of the
- (g) the borrowing and raising of
money in such a manner and on such terms as the
Committee may think fit or as
may be approved or directed by resolution passed at a general meeting;
and securing the repayment of money so raised or borrowed or the
repayment of a debt or liability of the Association by
giving mortgages, charges or securities upon or over all or any of the seal
property of the Association;
- (h) subject to the provisions of the
Trustee Ordinance 1957, the investment of any
moneys of the Association not immediately required for any of its objects or
purposes in such manner as the Committee may from time to time determine;
- (i) the making of gifts,
subscriptions, or donations to any of the funds,
authorities, or institutions
to which Paragraph (a) of Subsection (1) of Section 78 of
the Income Tax Assessment Act
of 1936-1965 of the Commonwealth relates;
- (j) the establishment and support, or
aiding in the establishment and support, of associations, institutions,
funds, trusts, schemes and conveniences calculated to
benefit servants or past servants of the Association and their dependants, and
the granting of pensions, allowances, or other benefits to servants or past
servants of the Association and
their dependants, and their making of payments towards insurance in
relation to any of
- (k) the establishment and support or
aiding in the establishment or support,
of any other association formed for
any of the basic objects of the Association;
- (l) the doing of all such other
lawful things as are incidental or conducive to the
attainment of the basic
objects of the Association or of any of the objects
and purposes specified in the
foregoing provisions of this subrule.
Membership of the Association
- 6. Membership of the Association shall be coterminous
with membership of the Council of The Australian
Mathematical Society as defined in the Constitution of
- 7. There shall be no fee for membership beyond that
for membership of The Australian Mathematical Society.
- 8. The liability of a member to contribute towards
the payment of the debts and liabilities of the Association
or the costs, charges and expenses of the winding up of
the Association is limited to the amount, if any, unpaid
by the member in respect of membership of the Association
as required by Rule 7.
- (1) Where the Committee is of the opinion
that a member -
- (a) has persistently refused or
neglected to comply with a provision of these
- (b) has persistently and wilfully
acted in a manner prejudicial to the interests of the Association,
- the Committee may, by resolution -
- (c) expel the member from the
- (d) suspend the member from such
rights and privileges of membership of
the Association as the
Committee may determine for a specified period.
- (2) A resolution of the Committee under Subrule
(1) is of no effect unless the
Committee, at a meeting held not
earlier than 14 days and not later than 28 days after
service on the member of a notice
under Subrule (3), confirms the resolution
in accordance with this rule.
- (3) Where the Committee passes a resolution under
Subrule (1), the Secretary shall, as
soon as practicable, cause a notice in writing to be
served on the member -
- (a) setting out the resolution of the
Committee and the grounds on which it
- (b) stating that the member may
address the Committee at a meeting to be
held not earlier than 14 days
and not later than 28 days after service of the notice;
- (c) stating the date, place and time
of that meeting; and
- (d) informing the member that the
member may do either or both of the following:
- (i) attend and speak at that meeting;
- (ii) submit to the Committee at or prior
to the date of that meeting
written representations relating to the resolution.
- (4) Subject to Section 50 of the Act, at a meeting
of the Committee mentioned in Subrule
(2), the Committee shall -
- (a) give to the member mentioned in Subrule
(1) an opportunity to make oral representations;
- (b) give due consideration to any written
representations submitted to the Committee by that member at
or prior to the meeting; and
- (c) by resolution determine whether to confirm
or to revoke the resolution of the Committee made under Subrule (1).
- (5) Where the Committee confirms a resolution under
Subrule (4), the Secretary shall,
within 7 days after that confirmation, by notice in
writing inform the member of that
confirmation and of the member's right of appeal under
- (6) A resolution confirmed by the Committee under
Subrule (4) does not take effect
- (a) until the expiration of the period within
which the member is entitled to appeal against the resolution where the
member does not
exercise the right of appeal
within that period; or
- (b) where within that period the member
exercises the right of appeal, unless and until the Association
confirms the resolution in accordance with Subrule 10(4).
- (1) A member may appeal to the Association in
general meeting against a resolution of
the Committee which is confirmed under Subrule 9(4),
within 7 days after notice of the
resolution is served on the member, by lodging with the
Secretary a notice to that effect.
- (2) Upon receipt of a notice under Subrule (1), the
Secretary shall notify the Committee
which shall convene a general meeting of the Association
to be held within 21 days after the
date on which the Secretary received the notice or as soon
as possible after that date.
- (3) Subject to Section 50 of the Act, at a general
meeting of the Association convened under Subrule (2) -
- (a) no business other than the question of
the appeal shall be transacted;
- (b) the Committee and the member shall be
given the opportunity to make representations in relation
to the appeal orally or in writing, or both; and
- (c) the members present shall vote by secret
ballot on the question of whether the resolution made
under Subrule 9(4) should be confirmed or revoked.
- (4) If the meeting passes a special resolution in
favour of the confirmation of the
resolution made under Subrule 9(4), that resolution is
Income and property of the Association
- (1) The income and property of the Association,
however derived, shall be applied solely towards the promotion
of the objects and purposes
of the Association and no portion
thereof shall be paid or transferred, directly or
indirectly, by dividend, bonus, or
otherwise, to any member of the Association.
- (2) The Association shall not:
- (a) appoint a person who is a member
of the Committee to any office in the gift
of the Association to the holder
of which there is payable any remuneration by way of salary, fees, or
- (b) pay to any such person any
remuneration or other benefit in money or
money's worth (other than the
repayment of out-of-pocket expenses).
- (3) Nothing in the foregoing provisions of this
Rule prevents the payment in good faith
to a servant or member of the Association of:
- (a) remuneration in return for
services actually rendered to the Association by
the servant or member or for
goods supplied to the Association by the servant or member in the ordinary
- (b) interest at a rate not exceeding
the reference rate on moneys lent to
the Association by the servant or member; or
- (c) a reasonable and proper sum by
way of rent for premises let to the Association by the servant or member.
Accounts of receipts, expenditure, etc.
- (1) True accounts shall be kept:
- (a) of all sums of money received and
expended by the Association and the matter
in respect of which the receipt or
expenditure takes place; and
- (b) of property, credits, and
liabilities of the Association, and subject to any
reasonable restrictions as
to time and manner of inspecting them that may be
by the Association for the
time being, those accounts shall be open to the
inspection of the members of
- (2) The Treasurer of the Association shall
faithfully keep all general records, accounting books, and records of
expenditure connected with the operation and business of the Association,
and prepare a
balance-sheet setting out the assets
and liabilities of the Association in such a form and
manner as the Committee may direct.
- (3) The accounts, books, and records, referred to
in Subrules (1) and (2) of this Rule
shall be kept at the Association's office or at such other
place as the Committee may decide.
Banking and Finance
- (1) The Treasurer of the Association shall, on
behalf of the Association, receive all moneys paid to the Association and
forthwith after the receipt thereof issue official receipts therefor.
- (2) The Committee shall cause to be opened with
such bank as the Committee
selects a banking account in
the name of the Association into which all moneys
received shall be paid by the
Treasurer as soon as possible after receipt thereof.
- (3) The Committee may receive from the
Association's bank or bankers for the
time being the cheques drawn by
the Association on any of its accounts with the
bank or bankers and may release
and indemnify the bank or bankers from and against
all claims, actions, suits, or
demands that may be brought against the bank
or bankers arising directly or
indirectly out of those cheques or the surrender
thereof to the Association.
- (4) Except with the authority of the Committee,
no payment of a sum exceeding twenty dollars shall be made from the funds of the
Association otherwise than by
cheque drawn on the Association's bank account, but the
Committee may provide the
Treasurer with a sum to meet urgent expenditure, subject
to the observance of such
conditions in relation to the use and expenditure thereof
as the Committee may impose.
- (5) No cheques shall be drawn on the
Association's bank account except for the payment of expenditure that has been
authorised by the Committee.
- (6) All cheques, drafts, bills of exchange,
promissory notes, and other negotiable instruments shall normally be signed
Treasurer and counter-signed by one
of two people appointed by the Committee for that purpose.
- (1) At each Annual General Meeting of the
Association, the members present shall
appoint a person who is not a member or the Public Officer
of the Association as the Auditor of
- (2) A person so appointed shall hold office until
the next Annual General Meeting,
and is eligible for re-appointment.
- (3) The first Auditor of the Association may be
appointed by the Committee before the
first Annual General Meeting, and, if so appointed, shall
hold office until the first Annual
General Meeting, unless previously removed by the
resolution of the members at the
general meeting, in which case the members at that meeting
may appoint an auditor to act
until the first Annual General Meeting.
- (4) If an appointment is not made at an Annual
General Meeting the Committee shall
appoint an auditor of the Association for the then current
financial year of the Association.
- (5) If a casual vacancy occurs in the office of
Auditor during the course of a
financial year of the Association, the
Committee may appoint a person as the
Auditor and the person so appointed
shall hold office until the next succeeding Annual
Audit of Accounts
- (1) Once at least in each financial year of the
Association, the accounts of the
Association shall be examined by the
- (2) The Auditor shall certify as to the
correctness of the accounts of the
Association and shall report
thereon to the members present at the Annual General
- (3) In reporting and certifying to the
accounts, the Auditor shall state:
- (a) whether all the required
information has been obtained;
- (b) whether, in the Auditor's
opinion, the accounts are properly drawn up
so as to exhibit a true and
correct view of the financial position of the Association
according to the information
available and the explanation given as shown
by the books of the Association; and
- (c) whether the rules relating to the
administration of the funds of the
Association have been observed.
- (4) The Treasurer of the Association shall cause
to be delivered to the Auditor a list
of all the accounts, books and records of the Association.
- (5) The Auditor:
- (a) has right of access to the
accounts, books, records, vouchers, and
documents of the Association;
- (b) may require from the servants of
the Association such information and explanations as may be necessary to
- (c) may employ persons to assist
in investigating the accounts of the
- (d) may, in relation to the accounts
of the Association, examine any member of the Committee or any servant of the
Annual General Meeting
- (1) The Association shall, in each year, hold an
Annual General Meeting.
- (2) The Annual General Meeting shall be held on
such day as the Committee may determine.
- (3) The Annual General Meeting shall be in
addition to any other general meetings that may be held in the same year.
- (4) The Annual General Meeting shall be specified
as such in the notice convening it.
- (5) The ordinary business of the Annual General
Meeting shall be:
- (a) to confirm the minutes of the
last preceding Annual General Meeting and of any general meeting held since that
- (b) to receive from the Committee,
Auditor, and servants of the Association reports upon the transactions of the
Association during the last preceding financial year;
- (c) to appoint, and determine the
remuneration of, the Auditor; and
- (d) to determine the remuneration of
servants of the Association.
- (6) The Annual General Meeting may transact
special business of which notice is given in accordance with these
- (7) All general meetings other than the Annual
General Meeting shall be called Special General Meetings.
Special General Meeting
- (1) The Committee may, whenever it thinks fit,
convene a Special General Meeting of
- (2) The Committee shall, on the requisition in
writing of not less than five members,
convene a Special General Meeting of the Association.
- (3) A requisition for a Special General Meeting
shall state the objects of the meeting
and shall be signed by the requisitionists and deposited
at the office of the Association and
may consist of several documents in the like form each
signed by one or more of the requisitionists.
- (4) If the Committee does not cause a Special
General Meeting to be held
within twenty-one days from the
date on which a requisition therefor is deposited at
the office of the Association,
the requisitionists or any of them, may convene the
meeting; but any meeting so
convened shall not be held after three months from
the date of the deposit of the requisition.
- (5) A Special General Meeting convened by the
requisitionists in pursuance of these
Rules shall be convened in the same manner as nearly as
possible as that in which those
meetings are convened by the Committee, and all reasonable
expenses incurred in convening the
meeting shall be refunded by the Association to the persons incurring them.
Notices of general meetings
- 18. The Secretary of the Association shall, at least
twenty-one days before the date fixed for holding a
general meeting of the Association send notices in
writing to all members of the Association specifying the
place, day, and time for the holding of the meeting, and
the nature of the business to be transacted thereat.
Business and quorum at general meetings
- (1) All business that is transacted at Special
General Meetings and all business that
is transacted at the Annual General Meeting, with the
exception of that specially referred to
in these Rules as being the ordinary business of the Annual
General Meeting, shall be deemed to be special business.
- (2) No item of business shall be transacted at a
general meeting unless a quorum of members entitled under
these Rules to vote is present during the time when the meeting is
considering that item.
- (3) One half of the members of the Association
being present in person or by proxy shall constitute a quorum
for the transaction of the
business of a general meeting.
- (4) If within one hour after the appointed time
for the commencement of a general meeting a quorum is not present,
the meeting, if convened upon the requisition of members, shall be
dissolved; and in any other case it shall stand adjourned to the
same day in the next week, at the same time and (unless
another place is specified by the person
chairing the meeting at the time of the
adjournment or by written notice to
members given before the day to which the meeting is
adjourned) at the same place,
and if at the adjourned meeting a quorum is
not present within one hour after the
appointed for the commencement of the meeting, the meeting shall be dissolved.
President to preside at general meetings
- (1) The President shall chair
every general meeting of the Association.
- (2) If the President is absent from the general
meeting, the members present shall
elect one of their number to chair the meeting.
Adjournment of general meetings
- (1) The person chairing a general meeting
at which a quorum is present may, with
the consent of the meeting,
adjourn the meeting from time to time and place to
place, but no business shall be
transacted at an adjourned meeting other
than the business left unfinished at the
meeting at which the adjournment took place.
- (2) Where a meeting is adjourned for fourteen
days or more, the like notice of the
adjourned meeting shall be given as in the case of the
- (3) Except as provided in the foregoing
provisions of this Rule, it is not necessary
to give any notice of an adjourned meeting.
- (1) Upon any question arising at a general
meeting of the Association a member may
vote personally or by proxy. Only a member
of The Australian Mathematical Society may be appointed to act as proxy,
but a person appointed so to act need not be a member of the Association.
- (2) In the case of an equality of voting on a
question the person chairing the
meeting is entitled to exercise a
second or casting vote.
Taking of vote
- 23. If at a meeting a vote on any question is
demanded it shall be taken at that meeting in such manner
as the person chairing may direct, and the result of the
vote shall be deemed to be the resolution of the meeting on
When vote to be taken
- 24. A vote that is demanded on the election of a
person to chair, or on a question of adjournment, shall
be taken forthwith, and a vote that is demanded on any
other question shall be taken at such time before the
close of the meeting as the person chairing may direct.
Affairs of Association to be managed by a
- (1) The affairs of the Association shall be
managed by a committee of management
constituted as provided in Rule 27.
- (2) The Committee:
- (a) shall control and manage the
business and affairs of the Association;
- (b) may, subject to these Rules,
exercise all such powers and functions as may be exercised by the Association,
other than those powers and functions
that are required by those Rules
to be exercised by the general meetings of members of the Association; and
- (c) subject to the Ordinance and
these Rules, has power to perform all such acts and things as appear to the
Committee to be essential for the proper management of the business and
Officers of the Association
- (1) The following officers of The Australian
Mathematical Society shall hold the
corresponding offices in the
(a) the President;
(b) the Secretary;
(c) the Treasurer;
(d) the Editors of the publications of
The Australian Mathematical Society.
- (2) In the event of a casual vacancy in any
office mentioned in Subrule (1) of
this Rule, the Committee may
appoint one of the members of the Association to
the vacant office, and the
member so appointed may continue in office until the
appointment of a person to the
corresponding office in the Council of The Australian
- 27. The Committee shall consist of the officers of
the Association as set out in Rule 26.
- 28. The Terms of Office shall be the same as the Terms
of Office for The Australian Mathematical Society.
- 29. For the purposes of these rules, a vacancy in
the office of a member of the Committee occurs if the member -
- (a) dies;
- (b) ceases to be a member of the Association;
- (c) resigns the office;
- (d) is removed from office pursuant to Rule 30;
- (e) becomes an insolvent under administration
within the meaning of the Corporations Law;
- (f) suffers from mental or physical incapacity;
- (g) is disqualified from office under
subsection 63(1) of the Act; or
- (h) is absent without the consent of the
Committee from all meetings of the Committee held during a period of 6 months.
- 30. The Association in general meeting may by
resolution, subject to Section 50 of the Act, remove any
member of the Committee from the office of member of the
Committee before the expiration of the member's term of
Meetings of the Committee
- (1) The Committee shall meet at such places and
at such times as the Committee may determine.
- (2) Meetings of the Committee may be convened by
the President, or any two of its members.
- (3) Any four members of the Committee constitute
a quorum for the transaction of the business of a meeting of the Committee.
- (1) Whenever the Committee deems it necessary, a
Special Postal Ballot shall be held.
- (2) The Committee, upon receiving a written
request addressed to the Secretary to hold a Special Postal Ballot, shall
be bound to accede to
such request, provided that it
is made by at least four members and also that it states
the object for which the ballot is desired.
- (3) Any motion submitted to a Special Postal
Ballot shall require for its passing
a majority of two-thirds of the votes
- (4) Notice of any Special Postal Ballot shall be
sent to every member at least thirty days before the closing date of the ballot.
Disclosure of interest in contracts, etc.
- (1) A member of the Committee who is interested
in any contract or arrangement made or proposed to be made with the
disclose this interest at the first meeting of the Committee at which the
or arrangement is first taken into consideration, if this interest then exists,
or, in any other case, at the first meeting of the Committee after the
- (2) If a member of the Committee becomes
interested in a contract or
arrangement after it is made or
entered into, the member shall disclose such interest at
the first meeting of the
Committee after this interest took effect.
- (3) No member of the Committee shall vote as a
member of the Committee in respect of any contract or arrangement in which the
member is interested and, if
the member does so vote, then it shall not be counted.
- 34. The financial year of the Association is the
period beginning on 1 June in each year and ending on
the 31 May next following.
- 35. A notice may be served by or on behalf of the
Association upon any member either personally or by post, facsimile
or electronic mail addressed to the member at the member's usual or last-known
- 36. The Committee shall within fourteen days of
taking office appoint a person resident in the ACT who
need not necessarily be a member of the Association to be
the Public Officer of the Association. If at any time
that office becomes vacant the Committee shall within
fourteen days after it becomes vacant appoint a
Alteration of the Rules
- (1) The Rules may be amended by resolution passed
by a two-thirds majority of members voting at a Special General Meeting.
- (2) Notice of the proposed amendment shall be
included in the notice calling the Special General Meeting.
- (3) An amendment to the objects and purposes of
the Association shall not be effective until approved by the Registrar.
Seal of the Association
- (1) The seal of the Association shall be in the
form of a rubber stamp inscribed with the name of the Association
encircling the word Seal.
- (2) The seal of the Association shall not be
affixed to any instrument except by
the authority of the Committee and the
affixing thereof shall be attested by
the signatures either of two
members of the Committee or of one member of the
Committee and of the Public Officer of the
Association or such other person as the
Committee may appoint for that purpose, and that
attestation is sufficient for all
purposes that the seal was affixed by authority of the
- (3) The seal shall remain in the custody of the
- 39. Subject to the Act, the Regulations and these
rules, the Secretary shall keep all records, books and
other documents relating to the Association except those
specified in Rule 12(3).
- 40. The records, books and other documents of the
Association shall be open to inspection free of charge, by
a member of the Association at any reasonable hour.
- (1) The Association shall be dissolved if a
resolution to this effect is carried by a general meeting, thirteen weeks
notice of the proposed resolution having been given.
- (2) In the event of a dissolution any surplus
assets shall be transferred to The Australian Mathematical Society or in
of that Society having previously been dissolved to some other body having
to those of the Society, and which prohibits the distribution of its income and
property amongst its members, or to some other fund, authority or
institution meeting the
requirements of Section 78(1)(a) of the
Income Tax Assessment Act 1936 (as amended).
The Association was incorporated under the ACT
Associations Incorporation Ordinance 1953 on 22 December
1980. Certificate A.771.
Any discrepancies between this copy of the rules and the actual rules should be
reported to firstname.lastname@example.org