Australian Mathematical Society Web Site

ANZIAM - a Division of the Australian Mathematical Society

CONSTITUTION

I. NAME, OBJECTS, AND COMPOSITION OF THE DIVISION

1. The Division shall be called ``ANZIAM (Australian and New Zealand Industrial and Applied Mathematics) a Division of the Australian Mathematical Society". In the sequel it will be referred to as the Division.

2. The objects of the Division shall be :

(a) The promotion and extension of Applied Mathematics;

(b) The promotion and extension of the application of mathematics wherever appropriate; and in particular the interaction between mathematicians and workers in fields where mathematics is relevant;

(c) the promotion and extension of the widest possible exchange of ideas and information concerning Applied Mathematics and the application of mathematics.

3. In furtherance of the above objects, the Division may:

(a) hold or participate in the holding of conferences, meetings, seminars, debates, lectures or other events for the purpose of hearing and discussing communications from Members of, or visitors to, the Division;

(b) encourage research and investigation into Applied Mathematics and the application of mathematics by the award of grants, prizes or scholarships, by the giving of donations, by the collection, collation, publication or distribution of information of service or interest to Members, or by any other means, including the publication of journals;

(c) encourage applied mathematical education, and foster and stimulate the extension and development thereof, by any appropriate means;

(d) sponsor joint activities with other bodies concerned with fields where mathematics is relevant;

(e) sponsor joint activities with other mathematicians.

4. The Division shall consist of four classes of Members, namely:

(a) Honorary Members, who shall be all the Honorary Members of the Australian Mathematical Society;

(b) Ordinary Members, who shall be all those Ordinary Members of the Australian Mathematical Society who pay an annual capitation fee, the amount thereof being fixed from time to time by the Council of the Australian Mathematical Society;

(c) Institutional Members, who shall be all those Institutional Members of the Australian Mathematical Society who pay an annual capitation fee, the amount thereof being fixed from time to time by the Council of the Australian Mathematical Society;

(d) Foreign Members, who shall not normally be resident in Australia and who are members of a Society with which the Australian Mathematical Society maintains a reciprocity agreement. Such members shall pay an annual capitation fee the amount thereof being the same as that paid by Ordinary Members, see (b).

II. BRANCHES AND SPECIALIST GROUPS

5.
(a) With the approval of the Executive Committee of the Division, regional Branches may be formed of Members of the Division and such other persons as may be approved by the Rules of the Branch. Each such regional Branch shall adopt a set of rules of procedure which shall be approved by the Executive Committee of the Division, and communicated to the Society. The rules of procedure shall include provision for the election of a Convener and a Secretary, and such other Officers as are considered necessary.

(b) With the approval of the Executive Committee of the Division, specialist Groups of Members of the Division may be formed. The rules of procedure for such specialist Groups shall be laid down by the Executive Committee.

6. Each regional Branch and Specialist Group may conduct activities in furtherance of the objects of the Division, as detailed in Paragraph 3.

III. OFFICERS AND EXECUTIVE COMMITTEE

7. The Officers of the Division shall be a Chair, a Deputy Chair, a Secretary and a Treasurer.

8.
(a) The Executive Committee of the Division shall consist of the Officers above mentioned, the Chairs of the specialist Groups of the Division, six further elected Members, called Ordinary Members of the Executive Committee, and Co-opted Members; the number of Co-opted Members shall not exceed three except as required by the provisions of Paragraph 10. The President of the the Australian Mathematical Society, or the President's nominee for the time being, shall be an ex officio member of the Executive Committee.

(b) Foreign Members shall only sit on the Executive Committee as Co-opted Members. However, Foreign Members who are members of the New Zealand Branch of the Division may be elected as Ordinary Members of the Executive Committee.

9. A person shall not hold the office of Chair for more than two consecutive sessions of the Division. A person shall not hold the office of Deputy Chair for more than two consecutive sessions of the Division. No person shall be an elected member of the Executive Committee for more than two consecutive sessions unless holding an office during that period.

10. The Officers, Ordinary Members and Co-opted Members of the Executive Committee shall include residents of each of the States of the Commonwealth of Australia, the Australian Capital Territory, and New Zealand.

11. The business of the Division shall be managed wholly by the Executive Committee subject only to such limitations or directions as may be expressed in this Constitution or by Resolutions passed from time to time by a Special Postal Ballot of the Division.

12. The Chair shall preside at all General Meetings of the Division and at all meetings of the Executive Committee. In the absence of the Chair from a General Meeting or from a meeting of the Executive Committee of the Division the Deputy Chair shall preside. In the absence of both the Chair and the Deputy Chair the meeting shall elect an acting Chair. The occupant of the Chair at a General Meeting or at a meeting of the Executive Committee shall have a deliberative and casting vote.

13. At meetings of the Division other than General Meetings or meetings of the Executive Committee the Chair shall either preside or delegate this responsibility.

14. The Secretary shall keep the Minutes of the meetings of the Division and Executive Committee, shall be responsible for the conduct of Postal Ballots, and shall do all things for the use and service of the Division as appertain to the office of Secretary.

15. The Treasurer shall collect and receive all funds on account of the Division and shall deposit the same in a Banking Account established in the name of the Division. Payments from this account shall be made by cheque signed by the Treasurer and countersigned by one of two other Members of the Division appointed by the Executive Committee from time to time for that purpose. The Treasurer shall have custody of all documents that relate to the financial affairs of the Division and shall keep true accounts of the sums of money received and expended by the Division and the matters in respect of which such receipt and expenditure take place, and of the capital and other funds of the Division. Each year the Treasurer shall prepare a Balance Sheet for the year ended on the thirtieth day of June of that year. The Treasurer's accounts and Balance Sheet shall be examined annually by the Auditors.

16. All members of the Executive Committee shall act in an honorary capacity.

17. The Executive Committee shall meet at such times and places as may be decided from time to time by the Executive Committee or deemed necessary by the Chair, but shall meet at least once during a Session. At least twenty--one days notice of any meeting shall be sent to the Members of the Executive Committee.

18. An Executive Committee Member unable to be present at a meeting of the Executive Committee may be represented by proxy. A proxy holder may be any Member of the Division, who shall have a voting power with respect to proxies equal to the number of proxies held. Such proxies shall be in writing, and shall be in the hands of the Secretary before the Executive Committee meeting for which they are in force.

19. A special meeting of the Executive Committee shall be called if requested by not fewer than four Executive Committee Members. Not less than twenty one days notice of this special meeting shall be given to all Committee Members specifying the motions to be brought forward. The business at such a meeting shall be confined to such motions. A quorum at all meetings of the Executive Committee shall be six members.

IV. CONFERENCES AND MEETINGS

20. There shall be in each calendar year an Annual Conference of the Division. During each Annual Conference a General Meeting of the Division shall be held.

21. The period from the termination of one General Meeting to the termination of the next General Meeting shall be called a Session of the Division; in relation to all periods of holding office the term "Session" shall be interpreted in this sense.

22. At a General Meeting the time and place of the next Annual Conference shall be confirmed and the time and place of the Annual Conference next thereafter shall be determined.

23. The organisation of an Annual Conference shall be the responsibility of an Organising Committee in the place at which the meeting is to be held, under the general instructions of the Executive Committee. In case a Branch exists in the region where the Annual Conference is to be held, the Branch Committee shall appoint an Organising Committee for the conference. In other cases the Executive Committee shall appoint a Convenor who shall form the Organising Committee after consultation with the Executive Committee.

24. The business of a General Meeting shall include:
(a) the Executive Committee's report on the Division's activities during the Session;
(b) the Treasurer's and Auditors' reports;
(c) the appointment of two Auditors for the following Session;
(d) the appointment of a Returning Officer for the following Session.

25. The newly--elected Officers and Executive Committee shall take office at the conclusion of the General Meeting.

26. Every question submitted to a General Meeting of the Division shall be decided by a show of hands, except that on the request of no fewer than twenty Members a question may be decided by Secret Ballot.

V. BALLOTS AND ELECTIONS

27. Whenever the Executive Committee deems it necessary, a Special Postal Ballot shall be held.

28. The Executive Committee, upon receiving a written request, addressed to the Secretary, to hold a Special Postal Ballot, shall be bound to accede to such request, provided that it is made by at least ten Members and also that it states the object for which the Ballot is desired.

29. Any motion submitted to a Special Postal Ballot shall require for its passing a majority of two--thirds of the votes cast.

30. Notice of any Special Postal Ballot shall be sent, at least thirty days before the closing date of the Ballot, to every Member. The unintentional omission to give notice to any Member, or the non--receipt by any Member of any notice, shall not invalidate the result of the voting on any Resolution.

31. The Returning Officer in each Session shall be responsible for the conduct of the election of Officers and Ordinary Members of the Executive Committee for the following Session.

32. The Returning Officer shall notify in writing each Member of the Division of the call for nominations for Officers and Ordinary Members of the Executive Committee; this notification shall be given at least sixty days before the date set for the next General Meeting.

33. Nominations for any or all of the Offices and Seats to be filled may be made by any two Members who are entitled to vote at the ensuing election, provided that the persons nominated are entitled to vote at the ensuing election and that the nominations are received by the Returning Officer at least forty days before the next General Meeting.

34. No nomination may be made without the written consent of the nominee, and no Member shall accept nomination for more than one Office or Seat.

35. In the event of more persons than necessary being nominated, the Returning Officer shall conduct a Postal Ballot, which shall close at least five days before the day of the General Meeting.

36. Each Member who is entitled to vote shall have just one vote in respect of each Office and each Seat to be filled.

37. The Member who receives the highest number of votes for each single Office shall be declared elected, and those Members who receive the six highest numbers of votes for Ordinary Members of the Executive Committee shall be declared elected; provided that the provisions of Paragraphs 9 and 10 must be satisfied.

38. The Returning Officer shall declare the result of the Ballot at the General Meeting.

39. In any case where a decision is lacking owing to an equality in numbers of votes, the General Meeting shall decide between the candidates concerned.

40. In any case where an Office or Seat is unfilled at the time of the declaration of the Ballot, the General Meeting shall elect by Secret Ballot a Member of the Division to the Office or Seat concerned.

41. If a casual vacancy should occur during the Session among the members of the Executive Committee, then it shall be filled by a simple majority vote of that Committee.

VI. AMENDMENT OF CONSTITUTION

42. Any question concerning an alteration of this Constitution or of the management of the Division shall be decided by a Special Postal Ballot and shall not be decided at a General Meeting of the Division or an ordinary Meeting of a regional Branch.
HTML translation of this constitution was done by Ian Doust. If you notice any discrepencies between this and the official written version please email web@austms.org.au.
Last update: 11/08/00