Rules of Procedure

I. INTRODUCTION

1. The following Rules are to be read in conjunction with the constitution of the Australian Mathematical Society, in sequel to be referred to as the Society, and the constitution of the Division of Applied Mathematics of the Australian Mathematical Society, in sequel to be referred to as the Division.

II. NAME, OBJECTS and COMPOSITION of the GROUP

2. The Group shall be called "the Computational Mathematics Group of the Division of Applied Mathematics of the Australian Mathematical Society", hereafter to be referred to as the Group.
3. The objects of the Group shall be to foster and promote the development and application of computational mathematics as a specialist group within the Division.
4. To further these objects, the Group may among other things:
1. hold or participate in conferences, meetings, seminars, short courses, lectures or other events for members of, and visitors to, the Group;
2. sponsor joint activities with other bodies concerned with fields where computational mathematics is relevant;
3. encourage the interaction of users of computational mathematics in Industry, Government and Education;
4. assist with the training of users of computational mathematics;
5. assist with the dissemination of information, notes, packages and other material relating to the teaching and use of computational mathematics.
5. The Group shall consist of two classes of Members, namely:
1. Ordinary Members, who shall be those Ordinary Members of the Society who pay the annual capitation fee to the Division, and who request membership of the Group:
2. Associate Members, who shall be those persons who are not members of the Society but who elect to pay an annual membership fee to the Group, the amount thereof to be determined from time to time by the Group but in all cases to be not less than the capitation fee paid by Ordinary Members as prescribed in Rule 5(a).

III. OFFICERS and EXECUTIVE COMMITTEE

6. The Officers of the Group shall be Ordinary Members of the Group. The Executive Committee shall be Members of the Group with the composition of the Committee to be subject to the provisions of Paragraphs 7 and 8.
7. The Officers of the Group shall be a Chair, a Secretary and a Treasurer.
8. The Executive Committee of the Group shall consist of the Officers abovementioned and not more than four further elected Members who shall be called Ordinary Members of the Executive Committee. At least half of the Ordinary Members of the Executive Committee shall be Ordinary Members of the Group. The Chair of the Division or the Chair’s nominee shall be an ex officio member of the Executive Committee.
9. The Executive Committee shall manage the business of the Group and shall act to further the objects of the Group.
10. The Executive Committee of the Group must seek approval, from the Officers of the Division, for the annual budget and the financial arrangements for any major undertaking.
11. The Chair or the Chair’s nominee shall preside at all meetings of the Executive Committee. Four members of the Executive Committee shall constitute a quorum.
12. The Secretary shall keep a record of the activities of the Group and of the Executive Committee, shall be responsible for the conduct of Postal Ballots, and shall do all such things for the use and service of the Group as appertains to this office. The Secretary shall annually submit a written report on the activities of the Group to the Executive Committees of the Group and the Division.
13. The Treasurer shall collect and receive all funds on account of the Group and shall deposit the same in an interest bearing Society Account established in the name of the Group. Payments from this account shall be made by cheques signed by the Treasurer and one other person nominated by the Committee. The Treasurer shall keep true accounts of the sums of money received and expended by the Group and shall annually submit a financial statement to the Executive Committees of the Group and the Division. The annual financial statement shall be made available to any Member of the Group on request.
14. All members of the Executive Committee shall act in an honorary capacity.

IV. MEETINGS

15. The Executive Committee of the Group shall organize a Biennial Conference on computational mathematics to be held mid-year in even numbered years. In addition, it shall organize as it sees fit such meetings, conferences and seminars in furtherance of the objects of the Group as a specialist group within the Division.
16. 1. Where fees are to be charged to cover expenses involved in the organization and conduct of such meetings, conferences and seminars, Members of the Group may pay a discounted fee as determined by the Executive Committee.
    2. In matters relating to attendance at meetings, the Group shall extend appropriate courtesies, as determined by the Executive Committee, to Honorary Members of the Society.
    3. In matters relating to publications of the Group, the Group shall extend appropriate courtesies, as determined by the Executive Committee, to Institutional Members of the Division.

V. BALLOTS and ELECTIONS

17. Positions on the Executive Committee shall be declared vacant at the Biennial Conference.
18. The Executive Committee of the Group shall be elected for the period of two years between Biennial Conferences.
19. Such elections abovementioned shall be held at the Biennial Conference, the Returning Officer to be appointed by the Executive Committee.
20. The Returning Officer shall notify in writing each Member of the Group of the call for nominations for Officers and Ordinary Members of the Executive Committee; this notification shall be given three months before the Biennial Conference.
21. Nominations for any or all of the Officers and Seats to be filled may be made by any two Members who are entitled to vote at the ensuing election, provided that the persons nominated are entitled to vote at the ensuing election and that the nominations are received by the Returning Officer no later than one month before the Biennial Conference.
22. Retiring Officers and Members of the Executive Committee shall be eligible for re-election to any position on the incoming Executive Committee.
23. Each Member who is entitled to vote shall have just one vote in respect of each office and each seat to be filled.
24. The Member who receives the highest number of votes for each single Office shall be declared elected, and those Members who receive the (up to) four highest number of votes for Ordinary Members of the Executive Committee shall be declared elected. If four or less nominations are received for Ordinary Members then they shall be automatically elected.
25. Persons elected as Officers or Members of the Executive Committee shall normally take up their respective positions at the Biennial Conference.
26. The Executive Committee shall decide whether to fill casual vacancies on the Committee should they occur. Such vacancies shall be filled by appointment by the Committee or by Postal Ballot subject to the provisions of Paragraphs 7 and 8.
27. In the extraordinary case where no Biennial Conference is held, or no election of Officers or Ordinary Members to the Executive Committee takes place when due, the Executive Committee of the Division shall intervene and take whatever action it deems appropriate.

VI. AMENDMENT of RULES

28. Any question concerning an alteration of this set of Rules of Procedure shall be decided by a special Postal Ballot restricted to Ordinary Members of the Group.

Last updated: 04/06/02