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THE AUSTRALIAN MATHEMATICAL SOCIETY (Incorporated)
CONSTITUTION
(as amended by postal ballot, 8 November 1999)
1. (1) In these rules, unless contrary intention appears
"financial year" means the period beginning on 1 June in each
year and ending on 31 May next following;
"the Act" means the Associations Incorporation Act 1991 (ACT); and
"in writing" includes references to printing, lithography, photography,
and other modes of representing or reproducing words in a visible form.
(2) The provisions of the Interpretation Act 1967 (ACT) apply to and in
respect of these rules in the same manner as those provisions would so
apply if these rules were an instrument under the Act.
(3) The rules of the Society shall be entitled the "Constitution".
II NAME, OBJECTS, AND COMPOSITION OF THE SOCIETY
2. The Society shall be called "The Australian Mathematical Society
Incorporated"; official abbreviation shall be AustMS.
3. The objects of the Society shall be the promotion and extension of
mathematical knowledge and its application, and education in the Mathematical
Sciences.
In particular, but not so as to limit the generality of the foregoing,
the Society may:
(a) hold meetings of members of the Society, and visitors introduced
by them, for the purpose of hearing and discussing communications from
members of the Society and others on mathematical subjects;
(b) sponsor meetings of members of the Society and others for the purpose
of furthering research in mathematics;
(c) publish such communications on mathematical subjects as in the
opinion of the Council of the Society are worthy of such publication;
(d) distribute the publications of the Society among the members and
other persons and institutions, both in Australia and overseas, and sell
the publications of the Society to the public;
(e) make grants and donations in aid of mathematical investigations
or the publication of mathematical works;
(f) encourage mathematical education by the award of scholarships or
prizes or otherwise;
(g) form or join in the formation of any company, incorporated association
or other legal entity for the purpose of carrying out any of the above
objects and the Council of the Society may delegate to such legal entity
such of the powers and duties the Council has in relation thereto.
4. The Society shall consist of four classes of members, namely (i) Honorary
Members, (ii) Ordinary Members, (iii) Sustaining Members, and (iv) Institutional
Members.
III MEMBERS
5. A person distinguished for the promotion, extension or application
of mathematical knowledge may be elected by the Council as an Honorary
Member of the Society.
6. An Honorary Member shall have all the privileges of membership but
shall not be obliged to pay a subscription.
7. Any person may upon due application be elected by the Council as
an Ordinary Member of the Society.
8. A person wishing to become an Ordinary Member of the Society shall
make application on a form provided by the Society and shall be proposed
and recommended by not less than one member, and shall also sign and return
to the Society the following declaration.
"I hereby declare that upon election I accept the obligations
of membership of The Australian Mathematical Society, to further and foster
the aims and objects of the Society and to abide by the Constitution of
the Society."
9. An Ordinary Member wishing, in any single year, to provide the Society
with special support for its activities as detailed in Part
II or to assist it with other exceptional commitments in the promotion
of mathematical knowledge, may elect to become a Sustaining Member for
that year.
10. Any registered company, institution, association, or other organisation
may upon application be admitted by the Council as an Institutional Member
of the Society.
11. Upon becoming a member, and on the first day of January of every
calendar year thereafter while continuing a member, an Ordinary Member,
a Sustaining Member and an Institutional Member shall be liable to pay
an annual subscription. The amount of the annual subscription of an Ordinary
Member is $65, or if any other amount and conditions are determined by
the Council and endorsed by the Annual General Meeting, that amount and
conditions attached thereto. If the Annual General Meeting fails to endorse
Council's recommendation then any change to the amounts and conditions
shall be determined by a postal ballot.
12. The Council may, at its discretion, reduce the amount of the annual
subscription in the case of registered students or recent graduates or
members who have reached the age of retirement, and may waive it in the
case of members who have reached the age of retirement and who waive the
right specified in Paragraph 14.
13. A member of a society with which The Australian Mathematical Society
maintains a reciprocity agreement, and who is not normally resident in
Australia, shall upon application be admitted as and remain a member of
The Australian Mathematical Society at a reduced subscription as agreed
between the societies. Other suitably qualified persons not normally resident
in Australia may be admitted to or retain membership of The Australian
Mathematical Society, at a reduced subscription, under conditions determined
from time to time by Council. Members so admitted shall not have the right
to vote but shall enjoy all other privileges of membership.
14. The privileges of membership shall include:
(a) the receipt of such publications of the Society as may
be determined from time to time by the Council,
(b) the right to subscribe to other publications of the Society at
a reduced rate as specified in Paragraph 82, and
(c) the right to membership of any Division of the Society upon payment
of the appropriate fees.
15. The records, books and other documents of the Society shall be open
to inspection free of charge, by a member of the Society at any reasonable
hour.
16. A member may resign by giving written notice to the Society. Any
member whose subscription is more than one year in arrears may, at the
Council's discretion, be deemed to have resigned.
17. (1) Where the Council is of the opinion that
a member
(a) has persistently refused or neglected to comply with a
provision of this Constitution; or
(b) has persistently and wilfully acted in a manner prejudicial to
the interests of the Society
the Council may, by resolution -
(i) expel the member from the Society; or
(ii) suspend the member from such rights and privileges of membership
of the Society as the Council may determine for a specified period.
(2) A resolution of the Council under Subparagraph (1) is of no effect
unless the Council, at a meeting held not earlier than 14 days and not
later than 28 days after service on the member of a notice under Subparagraph
(3), confirms the resolution in accordance with this rule.
(3) Where the Council passes a resolution under Subparagraph (1), the
Secretary shall, as soon as practicable, cause a notice in writing to be
served on the member
(a) setting out the resolution of the Council and the grounds
on which it is based;
(b) stating that the member may address the Council at a meeting to
be held not earlier than 14 days and not later than 28 days after service
of the notice;
(c) stating the date, place and time of that meeting; and
(d) informing the member that the member may do either or both of the
following:
(i) attend and speak at that meeting;
(ii) submit to the Council at or prior to the date of that meeting
written representations relating to the resolution.
(4) Subject to Section 50 of the Act, at a meeting
of the Council mentioned in Subparagraph (2), the Council shall
(a) give to the member mentioned in Subparagraph (1) an opportunity
to make oral representations;
(b) give due consideration to any written representations submitted
to the Council by that member at or prior to the meeting; and
(c) by resolution determine whether to confirm or to revoke the resolution
of the Council made under Subparagraph (1).
(5) Where the Council confirms a resolution under Subparagraph (4), the
Secretary shall, within 7 days after that confirmation, by notice in writing
inform the member of that confirmation and of the member's right of appeal
under Paragraph 18.
(6) A resolution confirmed by the Council under Subparagraph (4) does
not take effect
(a) until the expiration of the period within which the member
is entitled to appeal against the resolution where the member does not
exercise the right of appeal within that period; or
(b) where within that period the member exercises the right of appeal,
unless and until the Society confirms the resolution in accordance with
Subparagraph 18(4).
18. (1) A member may appeal to the Society
in general meeting against a resolution of the Council which is confirmed
under Subparagraph 17(4), within 7 days after
notice of the resolution is served on the member, by lodging with the Secretary
a notice to that effect.
(2) Upon receipt of a notice under Subparagraph (1), the Secretary
shall notify the Council which shall convene a general meeting of the Society
to be held within 21 days after the date on which the Secretary received
the notice or as soon as possible after that date.
(3) Subject to Section 50 of the Act, at a general meeting of the Society
convened under Subparagraph (2)
(a) no business other than the question of the appeal shall
be transacted;
(b) the Council and the member shall be given the opportunity to make
representations in relation to the appeal orally or in writing, or both;
and
(c) the members present shall vote by secret ballot on the question
of whether the resolution made under Subparagraph
17(4) should be confirmed or revoked.
(4) If the meeting passes a special resolution in favour of the confirmation
of the resolution made under Subparagraph 17(4),
that resolution is confirmed.
19. Every person who has ceased to be a member of the Society shall
continue to be liable for all financial obligations to the Society at the
time when membership ceased.
IV OPTIONAL ACCREDITATION
20. An Ordinary Member or a Sustaining Member may
apply to the Council to become a Graduate Member, Accredited Member or
Fellow. The Council shall make and issue, and may revise from time to time,
rules which shall give effect to the following requirements.
(a) A Graduate Member shall have completed a degree or diploma
at a recognised university or college, the studies for which shall include
as a major component an area of mathematics, and shall be currently employed
or occupied in the development, application or teaching of an area of mathematics.
(b) An Accredited Member shall have completed a postgraduate degree
in an area of mathematics at a recognised university or college, or shall
have equivalent qualifications, and shall have been employed for the preceding
three years in a position requiring the development, application or teaching
of an area of mathematics .
(c) A Fellow shall be a person who currently has or previously has
had the qualifications of an Accredited Member and who, in addition, is
deemed by the Accreditation Committee (see Paragraph
22(a)) to have demonstrated a high level of attainment or responsibility
in an area of mathematics and to have made a substantial contribution to
mathematics or to the profession of mathematician or to the teaching or
application of mathematics.
21. An Honorary Member shall have the right to become a Fellow immediately
upon application to the Council and without payment of a fee.
22. (a) The Council shall establish an Accreditation
Committee to receive and investigate applications for designation as a
Graduate Member, Accredited Member or Fellow and to administer the rules
described in Paragraph 20.
(b) In its determinations, the Accreditation Committee shall discount
interruptions to employment such as temporary unemployment and parental
leave.
23. (a) A Graduate Member may use the abbreviation GAustMS.
(b) An Accredited Member may use the abbreviation MAustMS.
(c) A Fellow may use the abbreviation FAustMS.
(d) The designations and the use of the abbreviations in (a), (b) and
(c) are the rights of that class of Member only while the member remains
a financial member of the Society and while the occupational requirements
of Paragraph 20 continue to be satisfied. The occupational
requirements shall be deemed to be satisfied by Honorary Members and in
the case of interruptions to employment such as temporary unemployment
and parental leave and they shall not be applied in the case of retirement
or promotion to an administrative or other position.
24. A fee shall accompany each application to the Accreditation Committee.
The fee shall be additional to the annual subscription charged by the Society
and shall be the only charge for accreditation.
V DIVISIONS
25. With the approval of the Council, and of the Society given by a
Special Postal Ballot, Divisions of the Society may be formed.
26. Each Division shall have a constitution approved by the Council
of the Society. All changes in the constitution of a Division shall need
approval by the Council of the Society.
27. The constitution of a Division shall include provision for the election
of a Chair, Officers and further members of the Council of the Division.
The President of the Society, or the President's nominee for the time being,
shall be an ex officio member of the Council of the Division.
28. The Chair of a Division shall be an ex officio Vice-President
of the Society. The Council of a Division may appoint one other member,
for the time being, to the Council of the Society.
VI BRANCHES AND SPECIALIST GROUPS
29. (a) With the approval of the Council of the Society, regional Branches
may be formed of Members of the Society and such other persons as may be
approved by the Rules of the Branch. Each such regional Branch shall adopt
a set of rules of procedure which shall be approved by the Council of the
Society, and communicated to the Society. The Rules of the Branch shall
include provision for the election of a Convener and a Secretary, and such
other Officers as are considered necessary.
(b) With the approval of the Council of the Society, Specialist Groups
may be formed of Members of the Society and such other persons as may be
approved by the Rules of the Group. Each such Specialist Group shall adopt
a set of rules of procedure which shall be approved by the Council of the
Society, and communicated to the Society. The Rules of the Group shall
include provision for the election of a Convener and a Secretary, and such
other officers as are considered necessary.
30. Each regional Branch or Specialist Group may conduct activities
in furtherance of the objects of the Society, as detailed in Part
II.
VII OFFICERS AND COUNCIL OF THE SOCIETY
31. The Officers of the Society shall be a President, a President-elect
(elected in odd-numbered years only) or immediate-past-President, an elected
Vice President, an ex officio Vice-President for each Division of
the Society, a Secretary, and a Treasurer.
32. The Committee of the Society shall be entitled the "Council".
33. The Council of the Society shall consist of the Officers above mentioned,
further elected members, called Ordinary Members of Council, whose number
is specified in Paragraph 35, and at most thirteen
further ex officio, co-opted, or appointed members. The Council
shall include the Editor of each publication of the Society, either elected
or ex officio.
34. (i) The President-elect, who will only be elected in odd-numbered
years, shall hold that office for one session then shall become the President
for the next two consecutive sessions and then the immediate-past-President
for a further session and will not be eligible for immediate re-election
as a Vice-President.
(ii) The elected Vice-President shall not continue in the same office
for more than two consecutive sessions of the Society.
(iii) The Secretary and Treasurer shall be appointed by Council for
each session.
(iv) An Ordinary Member of Council shall be elected for a term of three
consecutive sessions, and shall not serve in that capacity for two consecutive
terms; except that, in order to ensure that for each session at least two
new Ordinary Members of Council are elected, some Ordinary Members of the
Council may be elected for fewer than three sessions.
35. The number of Ordinary Members of the Council
shall be seven plus the number of Divisions of the Society. The elected
Officers and elected members of the Council shall include residents of
the Australian Capital Territory and of each of the States of the Commonwealth
of Australia.
36. If a casual vacancy should occur among the Officers or Council,
then it shall be filled by a simple majority vote of the Council, the President
having a casting vote when necessary.
37. The business of the Society shall be managed wholly by the Council,
subject only to such limitations or directions as may be expressed in this
Constitution or by resolutions passed from time to time by a Special Postal
Ballot of the Society.
38. When present at a General Meeting of the Society or a meeting of
Council the President shall preside; at all other meetings of the Society
the President may preside or delegate this responsibility. The President
shall have on all matters on which a vote is taken a deliberative and a
casting vote.
39. In the absence of the President from any meeting one of the President-elect
or immediate-past-President, or Vice-Presidents shall take the chair or
delegate responsibility as above. If none of these is present, the meeting
shall elect a Chair who shall have the voting powers of the President.
40. The Secretary shall keep the minutes of the meetings of the Society
and Council, shall have custody of all documents of the Society that do
not relate to stocks, shares, funds and securities belonging to or held
in trust for the Society nor to the publications of the Society, shall
be responsible for the conduct of postal ballots, and shall do such things
for the use and service of the Society as pertaining to the office of Secretary.
41. For the purposes of this Constitution, a vacancy in the office of
a member of the Council occurs if the member-
(a) dies;
(b) ceases to be a member of the Society;
(c) resigns the office;
(d) is removed from office pursuant to Paragraph
17;
(e) becomes an insolvent under administration within the meaning of
theCorporations Law;
(f) suffers from mental or physical incapacity; or
(g) is disqualified from office under subsection 63(1) of the Act.
42. The Society in general meeting may by resolution, subject to Section
50 of the Act, remove any member of the Council from the office of member
of the Council before the expiration of the member's term of office.
43. All members of Council shall act in an honorary capacity.
VIII PUBLIC OFFICER
44. The Council shall within fourteen days of taking office appoint
a person resident in the ACT who need not necessarily be a member of the
Society to be the Public Officer of the Society. If at any time that office
becomes vacant the Council shall within fourteen days after it becomes
vacant appoint a replacement.
IX MEETINGS OF THE COUNCIL
45. (1) The Council shall meet at such places and at such times as the
Council may determine.
(2) Any four members of the Council constitute a quorum for the transaction
of the business of a meeting of the Council.
X ANNUAL CONFERENCE
46. (1) There shall be in each calendar year an Annual Conference of
the Society.
(2) The organisation of an Annual Conference shall be the responsibility
of an organising committee acting under the general instructions of the
Council. The Council will appoint a Director for the Annual Conference,
who will chair the organising committee.
(3) At an Annual General Meeting the time and place of the next Annual
Conference shall be confirmed and the time and place of the Annual Conference
next thereafter shall be determined.
XI ANNUAL GENERAL MEETING
47. (1) With the exception of the first Annual General Meeting of the
Society, at least once in each calendar year, within the period of 5 months
after the expiration of each financial year, and during an Annual Conference,
an Annual General Meeting shall be convened.
(2) The Society shall hold its first annual general meeting-
(a) within the period of 18 months after its incorporation
under the Act; and
(b) within the period of 5 months after the expiration of the first
financial year of the Society.
48. The period from the termination of one Annual General Meeting to the
termination of the next Annual General Meeting shall be called a session
of the Society; in relation to all periods of holding office the term "session"
shall be interpreted in this sense.
49. The ordinary business of an Annual General Meeting shall include:
(a) the Council's report on the Society's activities during
the session;
(b) the Treasurer's and Auditors' reports;
(c) the appointment of Auditors for the following session; and
(d) the confirmation of the time and place of the next Annual Conference
and the determination of the time and place of the Annual Conference next
thereafter.
50. The newly-elected Officers and Council shall take office at the conclusion
of the Annual General Meeting.
51. Every question submitted to a General Meeting of the Society shall
be decided by a show of hands. A vote by proxy shall not be allowed except
in accordance with Paragraph 90.
52. All General Meetings other than Annual General Meetings shall be
called Special General Meetings.
XII SPECIAL GENERAL MEETING
53. (1) The Council may, whenever it thinks fit, convene a Special General
Meeting of the Society.
(2) The Council shall, on the requisition in writing of not less than
fifty members, convene a Special General Meeting of the Society.
(3) A requisition for a Special General Meeting shall state the objects
of the meeting and shall be signed by the requisitionists and deposited
at the office of the Society and may consist of several documents in the
like form each signed by one or more of the requisitionists.
(4) If the Council does not cause a Special General Meeting to be held
within 60 days from the date on which a requisition therefor is deposited
at the office of the Society, the requisitionists or any of them, may convene
the meeting; but any meeting so convened shall not be held after three
months from the date of the deposit of the requisition.
(5) A Special General Meeting convened by the requisitionists in pursuance
of this Constitution shall be convened in the same manner as nearly as
possible as that in which those meetings are convened by the Council.
XIII BUSINESS AND QUORUM OF GENERAL MEETINGS
54. (1) All business that is transacted at Special General Meetings
and all business that is transacted at the Annual General Meeting, with
the exception of that specially referred to in this Constitution as being
the ordinary business of the Annual General Meeting, shall be deemed to
be special business.
(2) No item of business shall be transacted at a general meeting unless
a quorum of members entitled under this Constitution to vote is present
during the time when the meeting is considering that item.
(3) Twenty members of the Society being present in person shall constitute
a quorum for the transaction of the business of a general meeting.
(4) If within one hour after the appointed time for the commencement
of a general meeting a quorum is not present, the meeting, if convened
upon the requisition of members, shall be dissolved; and in any other case
it shall stand adjourned to the same day in the next week, at the same
time and (unless another place is specified by the person chairing the
meeting at the time of the adjournment or by written notice to members
given before the day to which the meeting is adjourned) at the same place,
and if at the adjourned meeting a quorum is not present within one hour
after the appointed for the commencement of the meeting, the meeting shall
be dissolved.
XIV NOTICE OF GENERAL MEETINGS
55. The Secretary of the Society shall, at least twenty-one days before
the date fixed for holding a general meeting of the Society send notices
in writing to all members of the Society specifying the place, day, and
time for the holding of the meeting, and the nature of the business to
be transacted thereat.
56. Whenever the Council deems it necessary, a Special Postal Ballot
shall be held.
57. The Council, upon receiving a written request addressed to the Secretary
to hold a Special Postal Ballot, shall be bound to accede to such request,
provided that it is made by at least ten members and also that it states
the object for which the ballot is desired.
58. Any motion submitted to a Special Postal Ballot shall require for
its passing a majority of two-thirds of the votes cast.
59. Notice of any Special Postal Ballot shall be sent to every member
resident in Australia at least thirty days before the closing date of the
ballot. The unintentional omission to give notice to any member, or the
non-receipt by any member of any notice, shall not invalidate the result
of the voting on any resolution.
60. In conjunction with each Annual General Meeting the Officers of
the Society and the Ordinary Members of Council shall be elected.
61. Nominations for any or all of the offices and
seats to be filled may be made by any two members who are entitled to vote
at the ensuing election, provided that the persons nominated are entitled
to vote at the ensuing election and that the nominations are received by
the Secretary at least two months before the next Annual General Meeting.
62. Not more than two months nor less than one month before the next
Annual General Meeting, the Council shall confer either by meeting or in
writing to consider the election of the new officers and other members
of Council, with a view to presenting to the Society a complete list of
nominations .
63. In the list of members nominated by Council for election to the
Council there shall appear at least two names of members not on the Council
during the session then current.
64. No nomination may be made without the written
consent of the nominee, and no member shall accept nomination for more
than one office or seat.
65. In the event of more persons than necessary being nominated, a postal
ballot shall be held, and shall close 10 days prior to the Annual General
Meeting.
66. The ballot paper shall contain the names of the members nominated
by Council for election as the President-elect (in odd numbered years only),
a Vice-President and the Ordinary Members. It shall contain also the names
of any members nominated in conformity with the provisions of Paragraphs
61 and 64 above.
67. (1) The ballot paper shall be sent by the Secretary to each member
of the Society at least thirty days before the ballot closes.
(2) The ballot paper may be sent to the members by post, facsimile,
electronic mail or by any other method of electronic transferral of information.
(3) Each such ballot paper, provided it is completed in accordance
with this Constitution, shall be valid if returned to the Secretary by
post, facsimile, electronic mail or any other method of electronic transferral
of information, provided it bears the name of the voter and is received
prior to the closing of the ballot.
68. A member shall vote by leaving unmarked the appropriate number of
names of candidates nominated for an office or for seats on the Council
and striking out the others.
69. The member who receives the highest number of votes for each single
office shall be declared elected and those members who receive the highest
number of votes for the number of vacancies for Ordinary Members of Council
shall be declared elected, provided that the provisions of Paragraph
35 are satisfied.
70. In any case where a decision is lacking owing to an equality in
the number of votes, the President shall have a casting vote.
71. Every member who is entitled to vote in any postal ballot of the
Society shall have just one vote in respect of each office or seat to be
filled, provided that the President shall exercise in addition to this
vote a casting vote when required to do so.
72. Any ballot paper that contains more than the specified number of
names undeleted for any particular office or for seats on the Council shall
be null and void in respect of that office or those seats.
73. (1) The Treasurer shall have custody of all documents of the Society
that relate to stocks, shares, funds and securities belonging to or held
in trust for the Society .
(2) The Council may, if it deems desirable, appoint trustees to hold
some or all of the property belonging to the Society in trust for the use
of the Society and to advise Council as to its management; but the Council
shall control the disbursement of funds and the management of the property
of the Society.
74. (1) The income and property of the Society, however derived, shall
be applied solely towards the promotion of the objects and purposes of
the Society and no portion thereof shall be paid or transferred, directly
or indirectly, by dividend, bonus, or otherwise, to any member of the Society.
(2) The Society shall not:
(a) appoint a person who is a member of the Council to any
office in the gift of the Society to the holder of which there is payable
any remuneration by way of salary, fees, or allowances; or
(b) pay to any such person any remuneration or other benefit in money
or money's worth (other than the repayment of out-of-pocket expenses).
(3) Nothing in the foregoing provisions of this Paragraph prevents the
payment in good faith to a servant or member of the Society of:
(a) remuneration in return for services actually rendered to
the Society by the servant or member or for goods supplied to the Society
by the servant or member in the ordinary course of business;
(b) interest at a rate not exceeding the reference rate on moneys lent
to the Society by the servant or member; or
(c) a reasonable and proper sum by way of rent for premises let to
the Society by the servant or member.
XVII ACCOUNTS OF RECEIPTS AND EXPENDITURE
75. (1) True accounts shall be kept:
(a) of all sums of money received and expended by the Society
and the matter in respect of which the receipt or expenditure takes place;
and
(b) of property, credits, and liabilities of the Society, and subject
to any reasonable restrictions as to time and manner of inspecting them
that may be imposed by the Society for the time being, those accounts shall
be open to the inspection of the members of the Society.
(2) The Treasurer of the Society shall faithfully keep all general records,
accounting books, and records of receipts and expenditure connected with
the operation and business of the Society, and prepare a balance-sheet
setting out the assets and liabilities of the Society in such a form and
manner as the Council may direct.
(3) The accounts, books, and records, referred to in Subparagraphs
(1) and (2) of this Paragraph shall be kept at the Society's office or
at such other place as the Council may decide.
XVIII BANKING AND FINANCE
76. (1) The Treasurer shall, on behalf of the Society, collect and receive
all moneys on account of the Society and forthwith after the receipt thereof
issue official receipts therefor.
(2) The Council shall cause to be opened with such bank as the Council
selects a banking account in the name of the Society into which all moneys
received shall be paid by the Treasurer as soon as possible after receipt
thereof.
(3) Except with the authority of the Council, no payment of a sum exceeding
twenty dollars shall be made from the funds of the Society otherwise than
by cheque drawn on the Society's bank account, but the Council may provide
the Treasurer with a sum to meet urgent expenditure, subject to the observance
of such conditions in relation to the use and expenditure thereof as the
Council may impose.
(4) No cheques shall be drawn on the Society's bank account except
for the payment of expenditure that has been authorised by the Council.
(5) All cheques, drafts, bills of exchange, promissory notes, and other
negotiable instruments shall normally be signed by the Treasurer and countersigned
by one of two people appointed by the Council for that purpose.
XIX AUDITOR: ELECTION, RIGHTS AND DUTIES
77. (1) At each Annual General Meeting of the Society, the members present
shall appoint a person who is not a member or the Public Officer of the
Society as the Auditor of the Society.
(2) A person so appointed shall hold office until the next Annual General
Meeting, and is eligible for re-appointment.
(3) The first Auditor of the Society may be appointed by the Council
before the first Annual General Meeting, and, if so appointed, shall hold
office until the first Annual General Meeting, unless previously removed
by the resolution of the members at the general meeting, in which case
the members at that meeting may appoint an auditor to act until the first
Annual General Meeting.
(4) If an appointment is not made at an Annual General Meeting the
Council shall appoint an auditor of the Society for the then current financial
year of the Society.
(5) If a casual vacancy occurs in the office of Auditor during the
course of a financial year of the Society, the Council may appoint a person
as the Auditor and the person so appointed shall hold office until the
next succeeding Annual General Meeting.
78. (1) Once at least in each financial year of the Society, the accounts
of the Society shall be examined by the Auditor.
(2) The Auditor shall certify as to the correctness of the accounts
of the Society and shall report thereon to the members present at the Annual
General Meeting.
(3) In reporting and certifying to the accounts, the Auditor shall
state:
(a) whether all the required information has been obtained;
(b) whether, in the Auditor's opinion, the accounts are properly drawn
up so as to exhibit a true and correct view of the financial position of
the Society according to the information available and the explanation
given as shown by the books of the Society; and
(c) whether the rules relating to the administration of the funds of
the Society have been observed.
(4) The Treasurer of the Society shall cause to be delivered to the Auditor
a list of all the accounts, books and records of the Society.
79. The Auditor:
(a) has right of access to the accounts, books, records, vouchers,
and documents of the Society;
(b) may require from the servants of the Society such information and
explanations as may be necessary to perform the audit;
(c) may employ persons to assist in investigating the accounts of the
Society; and
(d) may, in relation to the accounts of the Society, examine any member
of the Council or any servant of the Society.
80. The Council shall be responsible for the publishing policy of the
Society.
81. The serial publications of the Society shall be the Journal of
the Australian Mathematical Society--Series A, the Journal of the
Australian Mathematical Society--Series B, the Bulletin of the Australian
Mathematical Society, and The Australian Mathematical Society Gazette,
or those other publications the Council determines to be serial publications
of the Society.
82. The subscription price and the price for back
numbers of the publications of the Society shall be fixed from time to
time by the Council. The subscriptions shall be at a reduced rate for members
of the Society.
83. The Council shall from time to time appoint an Editor for each of
the serial publications of the Society, and a Business Manager.
84. For each of the serial publications of the Society the President
and the Editor shall be jointly responsible for the editorial policy.
85. Each Editor may appoint Associate Editors and Assistant Editors
to help in the conduct of editorial business. The Editor, Associate Editors,
and Assistant Editors of each serial publication of the Society shall be
jointly responsible for the editorial administration of the serial publication.
86. Each serial publication of the Society shall be published by the
Society, or for the Society by a publisher, at the discretion of the Council.
The Business Manager shall be responsible for publishing and distributing
the publications published by the Society, and for supervising the publishing
and distribution of the publications published for the Society by a publisher.
The Business Manager shall also have charge of stocks and back numbers
of the Society's publications.
87. Acceptance of a paper presented to the Society for publication may
be subject to the requirement that the author(s) contribute towards the
cost of publication of the paper.
88. For the purpose of carrying out Part XX, the Council may delegate
to The Australian Mathematical Publishing Association Incorporated any
of its powers and duties as are contained in this Part.
89. (1) The Seal of the Society shall be in the form of a rubber stamp
inscribed with the name of the Society encircling the word "Seal".
(2) The Seal of the Society shall not be affixed to any instrument
except by the Authority of the Council and the affixing thereof shall be
attested by the signatures either of two members of the Council or of one
member of the Council and of the Public Officer of the Society or such
other person as the Council may appoint for that purpose, and that attestation
is sufficient for all purposes that the seal was affixed by authority of
the Council.
(3) The seal shall remain in the custody of the Public Officer.
XXII AMENDMENT OF THE CONSTITUTION
90. (1) The Constitution may be amended by special
resolution passed by a two-thirds majority of members voting either at
a Special General Meeting or by a Special Postal Ballot.
(2) The Council shall determine whether the proposed resolution shall
be voted on at a Special General Meeting or by Special Postal Ballot.
(3) Where a proposed resolution is to be voted on at a Special General
Meeting notices of the proposed amendment shall be included in the notice
calling the Special General Meeting.
(4) Where a proposed resolution is to be voted on at a Special General
Meeting members may vote in person or by proxy.
(5) Vote by proxy shall not be allowed except for the abovementioned
purpose, namely, a vote on a resolution to pass an amendment to the Constitution.
(6) An amendment to the objects and purposes of the Society shall not
be effective until approved by the Registrar.
XXIII DISSOLUTION OF THE SOCIETY
91. No member of the Society shall be liable to contribute towards the
payment of the debts or liabilities of the Society, or the costs, charges
or expenses of a winding up of the Society.
92. If, upon winding up or dissolution of the Society, there remains,
after the satisfaction of all its debts and liabilities, any property whatsoever,
the same shall not be paid to or distributed among the members of the Society,
but shall be given or transferred to some other institution having objects
similar to those of the Society, and meeting the requirements of Section
78 (1) (a) of the Income Tax Assessment Act (1936) (as amended), to be
determined by a Special Postal Ballot of the Society at or before its dissolution.
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